Box Data Extract

Box is a cloud content management platform used by teams to store, share, and collaborate on documents. The Box Data Extract source in Coupler.io lets you pull text content and AI-generated insights directly from files stored in your Box folders.

With this source, you can go beyond just syncing files — you can extract structured data and ask questions about document content using Box AI.

Why connect Box Data Extract to Coupler.io?

• Extract raw text from Box documents and load it into spreadsheets, databases, or AI tools
• Use Box AI to pull structured metadata from documents without manual review
• Ask natural-language questions about your Box files and get answers as structured data
• Route document content to destinations like Google Sheets, BigQuery, or AI tools such as ChatGPT, Claude, or Gemini

Prerequisites

Before you start, make sure you have:

• A Box account with access to the folder you want to extract data from
• A Box Developer App with a Client Credentials Grant or JWT authentication configured
• Your Box API credentials: Client ID, Client Secret, and Enterprise ID (or User ID)
• The Folder ID of the Box folder you want to process (visible in the URL when you open the folder in Box)

If you're not sure which entity to start with, try Stream text representation folders first — it gives you the raw text content of your documents and works without any AI prompt configuration.

Quick start

1

Create a new data flow in Coupler.io and select Box Data Extract as the source.

2

Enter your Box API credentials. You'll need your Client ID, Client Secret, and either your Enterprise ID or User ID. These come from your Box Developer App settings at developer.box.com.

3

Set your Folder ID. Paste the ID of the Box folder containing the files you want to process. You can find this in the URL when you open the folder in Box — it's the number after /folder/.

4

Choose an entity. Select from Stream text representation folders, Stream AI ask folders, Stream AI extract folders, or Stream AI extract structured folders depending on what kind of data you need.

5

Configure entity-specific settings. If you selected an AI entity, enter the relevant prompt in the Ask AI Prompt or Extract AI Prompt field. Enable Recursive if you want to include subfolders.

6

Choose your destination. Send your data to Google Sheets, Excel, BigQuery, Looker Studio, or an AI tool like ChatGPT, Claude, Cursor, Gemini, Perplexity, or OpenClaw.

7

Run your data flow manually to confirm everything is working before setting up a schedule.

Available entities

Entity	Description
Stream text representation folders	Raw text content extracted from documents in the specified Box folder
Stream AI ask folders	AI-generated answers to a custom question asked about each document
Stream AI extract folders	Metadata extracted from documents using a free-form Box AI prompt
Stream AI extract structured folders	Structured data extracted using a predefined field schema via Box AI