# Ashby

Ashby is an all-in-one recruiting platform that helps talent teams manage job openings, candidates, interview pipelines, and offers in one place. It's built for high-growth companies that need structured hiring workflows and detailed reporting. Connecting Ashby to Coupler.io lets you pull your recruiting data into any destination for analysis, reporting, or automation.

**Why connect Ashby to Coupler.io?**

* Export candidates, applications, jobs, and offers to Google Sheets, Excel, BigQuery, or Looker Studio for custom recruiting dashboards
* Combine multiple Ashby entities — for example, join Applications with Candidates or Jobs to get a full picture of your pipeline
* Send recruiting data to AI tools like ChatGPT, Claude, or Gemini to generate summaries, spot trends, or draft reports
* Keep your data fresh with scheduled syncs so your reports always reflect the latest hiring activity

## Prerequisites

Before connecting, make sure you have:

* An active Ashby account with **admin access** (required to generate an API key)
* An Ashby API key — you can generate one in your Ashby account under **Settings → Integrations → API Keys**

## Quick start

{% hint style="success" %}
Start with the **Applications** entity joined with **Candidates** and **Jobs** — this combination gives you the most complete view of your hiring pipeline right away.
{% endhint %}

## How to connect

{% stepper %}
{% step %}
**Create a new data flow in Coupler.io.** Log in to Coupler.io, go to the Data Flows section, and click **Add data flow**. Search for Ashby and select it as your source.
{% endstep %}

{% step %}
**Enter your Ashby API key.** In the source settings, paste your API key into the API key field. You can find this in Ashby under **Settings → Integrations → API Keys**. If you haven't created one yet, click **Add API Key**, give it a name, and copy the generated key.
{% endstep %}

{% step %}
**Select an entity.** Choose which data you want to export — for example, Applications, Candidates, Jobs, or Offers. You can add more sources to the same data flow to pull multiple entities at once.
{% endstep %}

{% step %}
**Choose a destination.** Select where you want your data to go — Google Sheets, Excel, BigQuery, Looker Studio, or an AI destination like ChatGPT, Claude, or Gemini.
{% endstep %}

{% step %}
**Run your data flow.** Click **Run** to execute a manual sync and confirm data is loading correctly. Once it completes successfully, you're all set.
{% endstep %}
{% endstepper %}

## Available entities

| Entity                    | Description                                                                   |
| ------------------------- | ----------------------------------------------------------------------------- |
| Applications              | Candidate applications for specific jobs, including pipeline stage and status |
| Archive reasons           | Reasons used when rejecting or archiving a candidate or application           |
| Candidate tags            | Tags used to categorize candidates by skill, status, or other criteria        |
| Candidates                | Individuals in your talent pipeline with contact info and application history |
| Custom fields             | Custom data fields added to candidates, jobs, or other records                |
| Departments               | Departments within your organization                                          |
| Feedback form definitions | Templates used by interviewers to evaluate candidates                         |
| Interview schedules       | Scheduled interviews including date, time, and participants                   |
| Job postings              | Public-facing job ads published on your careers page or job boards            |
| Jobs                      | Internal job openings or requisitions                                         |
| Locations                 | Physical offices or locations associated with your company                    |
| Offers                    | Job offers extended to candidates                                             |
| Sources                   | Candidate origins such as job boards, referrals, or career fairs              |
| Users                     | Recruiters and hiring managers using Ashby in your organization               |