Captain Data

Captain Data is a no-code automation platform that lets you extract, enrich, and sync data from sources like LinkedIn, Google, and other web platforms. It organizes work into workflows and jobs, making it easy to run large-scale data extraction pipelines without writing code. Connecting Captain Data to Coupler.io lets you pull your automation results into analytics tools, spreadsheets, or AI assistants for deeper analysis.

Why connect Captain Data to Coupler.io?

• Monitor your automation runs — track job statuses, success rates, and output volumes across all your workflows in one place

• Analyze extracted data — send job results to Google Sheets, BigQuery, or Looker Studio to build reports on your scraped or enriched data

• Combine multiple entities — use Append or Join transformations to merge job results with workflow metadata for a complete picture

• AI-powered insights — route your Captain Data output to ChatGPT, Claude, or Gemini to summarize findings or generate follow-up actions

Prerequisites

• An active Captain Data account with at least one workspace set up

• Your Captain Data API key (available in your account settings)

• At least one workflow with completed jobs to pull meaningful data

Quick start

Start with the Job Results entity if you want to analyze the actual data your workflows have extracted. Pair it with the Successful Jobs entity using a Join transformation to filter out failed runs automatically.

How to connect

1

Create a new data flow in Coupler.io. Log in to Coupler.io and click Add data flow. Search for Captain Data and select it as your source.

2

Enter your API key. In Captain Data, go to your account settings and copy your API key. Paste it into the API key field in Coupler.io.

3

Select an entity. Choose what data you want to import — Workspaces, Workflows, Jobs, Successful Jobs, or Job Results.

4

Choose a destination. Select where you want your data to land — Google Sheets, Excel, BigQuery, Looker Studio, or an AI destination like Claude or ChatGPT.

5

Run your data flow. Click Run to execute a manual sync. Once it completes successfully, your data will appear in the destination you chose.

Captain Data data overview

Captain Data exposes five entities through Coupler.io, covering everything from your workspace setup down to the raw results produced by individual automation runs. This gives you full visibility into how your workflows are performing and what data they're generating.

Entities

Entity	What it contains
Workspaces	Workspace name, ID, configuration, and membership details
Workflows	Workflow definitions, steps, integrations, and automation logic
Jobs	Job executions tied to workflows — status, timestamps, progress
Successful Jobs	Subset of jobs that completed without errors
Job Results	Actual output records produced by a completed job

Available fields

Workspaces

Field	Description
Workspace ID	Unique identifier for the workspace
Name	Display name of the workspace
Created at	Timestamp when the workspace was created
Members	Users associated with the workspace

Workflows

Field	Description
Workflow ID	Unique identifier for the workflow
Name	Human-readable workflow name
Status	Whether the workflow is active, paused, or archived
Steps	Sequence of actions configured in the workflow
Created at	When the workflow was created
Updated at	Last modification timestamp

Jobs

Field	Description
Job ID	Unique identifier for the job execution
Workflow ID	Which workflow triggered this job
Status	Current state: running, completed, failed, etc.
Started at	Timestamp when the job began
Finished at	Timestamp when the job ended
Records processed	Number of records handled by this job
Error message	Details if the job failed

Successful Jobs

Field	Description
Job ID	Unique identifier for the successful job
Workflow ID	Workflow that produced this job
Finished at	When the job completed successfully
Records processed	Output volume for this run

Job Results

Field	Description
Result ID	Unique identifier for the result record
Job ID	Job that generated this result
Data fields	The actual extracted or enriched data (varies by workflow)
Created at	When the result record was written

Common field combinations

• Jobs + Job Results (Join on Job ID) — link execution metadata to actual output data

• Workflows + Jobs (Join on Workflow ID) — see how each workflow performs across multiple runs

• Successful Jobs across multiple workspaces (Append) — consolidate results from different teams or clients into one report

Use cases by role

Growth & Sales

• Track how many leads or profiles were extracted per workflow run

• Monitor which LinkedIn or Google scraping workflows are producing the most results

• Send Job Results directly to ChatGPT or Claude to auto-generate outreach summaries

Operations

• Build a dashboard showing job success rates and failure trends over time

• Use the Jobs entity to spot workflows that are frequently failing or taking too long

• Append job data across workspaces to get a global view of automation health

Agencies & Consultants

• Pull Job Results per client workspace and push to separate Google Sheets tabs

• Use the Workspaces entity to automate client reporting across multiple accounts

• Aggregate record volumes by workflow to report on deliverables to clients

Platform-specific notes

• Job Results fields vary depending on what each workflow is configured to extract — there is no fixed schema across all workflows

• The Successful Jobs entity is a filtered view and does not include jobs that are still running or have failed

• Workspaces are the top-level scope — all workflows and jobs belong to a specific workspace

• Captain Data rate limits may apply when pulling large volumes of job results; see Common Issues for details

Captain Data common issues

Connection issues

My API key is rejected when connecting

Double-check that you copied the full API key from Captain Data with no trailing spaces. Keys are found in your Captain Data account settings under API access. If the key was recently regenerated, make sure you're using the latest version — old keys are invalidated immediately.

Coupler.io says it can't reach Captain Data

This usually means Captain Data's API is temporarily unavailable. Wait a few minutes and try running the data flow again. If the issue persists, check Captain Data's status page for any active incidents.

Missing data

Job Results are empty even though my jobs completed

Job Results only appear after a job has fully finished processing. If you ran the data flow while a job was still in progress, the results may not have been written yet. Try running again after confirming the job status shows as completed in Captain Data.

I can see jobs but no data in the Job Results entity

Some workflows are configured to process data without storing explicit result records — for example, workflows that push data directly to an external destination. Check your workflow configuration in Captain Data to confirm it is set to store results.

Only some workflows or jobs appear in the sync

Coupler.io pulls data scoped to the API key you provided. If your key is tied to a specific workspace, only jobs and workflows within that workspace will be returned. Check whether you need a workspace-level or organization-level API key.

Permission errors

I get a 403 Forbidden error when syncing

Your API key may not have sufficient permissions. Captain Data API keys can be scoped — make sure the key has read access to the entities you're trying to pull (workflows, jobs, results). Generate a new key with broader permissions if needed.

Data discrepancies

The record count in Job Results doesn't match what Captain Data shows in the UI

Captain Data's UI may display aggregate counts that include records from retried or partial job runs. Coupler.io pulls the raw result records as stored by the API, which may differ slightly. Use the Job ID field to cross-reference specific runs if precision is critical.

Rate limits

My sync fails with a rate limit error

Captain Data enforces API rate limits that vary by plan. If you're pulling large volumes of job results, try scheduling syncs during off-peak hours or reducing the frequency of runs. If you hit limits consistently, contact Captain Data support about your plan's API quota.

Captain Data FAQ

What is the difference between Jobs and Successful Jobs?

The Jobs entity returns all job executions regardless of outcome — running, failed, completed. Successful Jobs is a filtered subset that only includes jobs that finished without errors. Use Successful Jobs when you want clean data for reporting, and Jobs when you need to audit failures or monitor active runs.

Why do my Job Results have different columns each time I sync?

Job Results fields are determined by what each workflow is configured to extract. A LinkedIn profile scraper will return different fields than a Google Maps extractor, for example. If you're syncing results from multiple workflow types, the columns will vary. Keep result syncs separated by workflow type to maintain consistent column structure.

Can I connect multiple Captain Data workspaces to Coupler.io?

Yes. Add each workspace as a separate source within your data flow, using the API key for each workspace. You can then use the Append transformation to combine data from multiple workspaces into a single destination, which is useful for agency reporting or multi-team setups.

Can I send Captain Data results to an AI tool for analysis?

Absolutely. Coupler.io supports AI destinations including ChatGPT, Claude, Gemini, Perplexity, Cursor, and OpenClaw. This is useful for summarizing large batches of extracted profiles, generating outreach copy from job results, or identifying patterns across workflow outputs.

My workflow ran successfully in Captain Data but I see no results in Coupler.io — why?

The most common reason is that the job was still processing when you ran the data flow. Job Results are only written after a job fully completes. Wait for the job status to show as completed in Captain Data, then trigger a new manual run in Coupler.io. Also verify your workflow is configured to store results rather than push them directly to an external system.

How do I find my Captain Data API key?

Log in to Captain Data and go to your account settings. Look for an API or Integrations section — your API key will be listed there. If you don't see one, you may need to generate a new key. Copy the full key and paste it into the API key field when setting up your Coupler.io data flow.

For details on what fields each entity returns, see the Data Overview article. If you're hitting connection or sync errors, check Common Issues for troubleshooting steps.