# Asana

Asana is a project management platform that helps teams organize tasks, track projects, and coordinate work. With Coupler.io, you can automatically export your Asana data — tasks, projects, users, and more — to spreadsheets, databases, or BI tools without writing a single line of code.

## Why connect Asana to Coupler.io?

* **Centralize project data** — pull tasks, sections, stories, and portfolios into one place for reporting
* **Track team performance** — combine Users and Tasks data to see workload distribution across your team
* **Build live dashboards** — send Asana data to Google Sheets, Looker Studio, BigQuery, or AI tools like ChatGPT or Gemini
* **Keep data fresh automatically** — schedule recurring exports so your reports always reflect the latest project status

## Prerequisites

* An active Asana account (Free, Premium, Business, or Enterprise)
* Your Asana account must belong to an **organization or team workspace** — personal project spaces do not support API access
* You must have access to the projects, portfolios, or workspaces you want to export

{% hint style="warning" %}
Asana's API does not work with personal project spaces. If you see a "Data cannot be fetched" error, make sure your account is part of an organization workspace, not a personal one.
{% endhint %}

## Quick start

{% hint style="success" %}
Start with the **Tasks** entity — it contains the richest data and is the most commonly used for reporting and analysis.
{% endhint %}

{% stepper %}
{% step %}
**Create a new data flow in Coupler.io.** Go to your Coupler.io account and click **Add data flow**. Search for and select **Asana** as your source.
{% endstep %}

{% step %}
**Connect your Asana account via OAuth.** Click **Connect** and sign in to Asana when prompted. Coupler.io uses OAuth, so no API keys are needed — just authorize access and you're in.
{% endstep %}

{% step %}
**Select an entity to export.** Choose the data entity you want — Tasks, Projects, Users, Portfolios, and more. See the table below for all available entities.
{% endstep %}

{% step %}
**Choose your destination.** Select where you want to send your data — Google Sheets, Excel, BigQuery, Looker Studio, PostgreSQL, or an AI destination like ChatGPT, Claude, or Gemini.
{% endstep %}

{% step %}
**Run your data flow.** Click **Run** to execute a manual run. Once it completes successfully, your Asana data will appear in your chosen destination.
{% endstep %}
{% endstepper %}

## Available entities

| Entity     | What it contains                                                   |
| ---------- | ------------------------------------------------------------------ |
| Tasks      | Task names, assignees, due dates, completion status, custom fields |
| Projects   | Project names, status, owners, due dates                           |
| Sections   | Sections within projects                                           |
| Stories    | Activity feed entries and comments on tasks                        |
| Tags       | Tags used across your workspace                                    |
| Teams      | Team names and membership info                                     |
| Users      | User names, emails, roles                                          |
| Portfolios | Portfolio names and associated projects (Business/Enterprise)      |
| Workspaces | Workspace names and IDs                                            |