Trello Community

Trello is a visual project management tool that uses boards, lists, and cards to help teams organize tasks and workflows. Connecting Trello to Coupler.io lets you pull your project data — cards, checklists, activity logs, and more — into any destination for reporting and analysis.

Why connect Trello to Coupler.io?

• Centralize project data — combine boards, cards, checklists, and user activity in one place

• Track team productivity — analyze card movement, action history, and workload across boards

• Build live dashboards — send Trello data to Google Sheets, Looker Studio, BigQuery, or AI tools like ChatGPT and Claude

• Merge with other sources — use Join or Append transformations to combine Trello data with time-tracking, CRM, or finance data

Prerequisites

• A Trello account (free or paid)

• Access to the boards you want to export — you must be a member of those boards

• A Coupler.io account

Quick start

Start with the Cards entity for your most active board. It gives you the richest dataset and the clearest picture of task status right away.

How to connect

1

Create a new data flow in Coupler.io. From your Coupler.io dashboard, click Add data flow. Search for Trello Community and select it as your source.

2

Authorize your Trello account. Click Connect and sign in to Trello via OAuth. Grant Coupler.io read access to your boards and organizations. If you manage multiple Trello accounts, make sure you sign in with the correct one.

3

Choose an entity. Select what you want to export — Boards, Cards, Actions, Checklists, Lists, Users, or Organizations. You can add multiple sources within the same data flow to pull several entities at once.

4

Choose a destination. Pick where your data should land — Google Sheets, Excel, BigQuery, Looker Studio, or an AI destination like Claude, ChatGPT, Gemini, Cursor, Perplexity, or OpenClaw.

5

Run the data flow. Click Run to execute your first manual sync. Once it completes successfully, your Trello data will appear in your chosen destination.

Entities overview

Entity	Description
Boards	Trello boards with their settings, members, and metadata
Organizations	Workspaces that group multiple boards and teams
Actions	Full activity log — card moves, edits, comments, and more
Cards	Individual tasks including status, due dates, labels, and assignees
Checklists	Subtask lists attached to cards, with completion status
Lists	Columns within a board that organize cards into stages
Users	Members and collaborators with access to boards

Trello Community data overview

Trello Community gives you access to seven entities covering the full structure of your Trello workspace — from high-level organization data down to individual checklist items and user activity.

Entities

Entity	What it contains
Boards	Board name, ID, description, settings, member count, URL
Organizations	Workspace name, ID, display name, member list, website
Actions	Activity type, actor, target object, timestamp, data payload
Cards	Card name, description, list, board, due date, labels, assignees, checklist count
Checklists	Checklist name, card ID, items with completion status
Lists	List name, board ID, position, archived status
Users	Member ID, username, full name, email, avatar URL, membership type

Available fields

Boards

Field	Description
id	Unique board identifier
name	Board name
desc	Board description
closed	Whether the board is archived
idOrganization	Parent organization ID
shortUrl	Short URL to the board
prefs	Board preferences (background, visibility, etc.)

Organizations

Field	Description
id	Unique organization identifier
displayName	Organization display name
name	Organization slug
desc	Organization description
url	Organization URL
memberships	Member list with roles

Actions

Field	Description
id	Unique action identifier
type	Action type (e.g., createCard, updateCard, commentCard)
date	Timestamp of the action
idMemberCreator	ID of the user who performed the action
data	Nested object with context (card name, list name, board name)

Cards

Field	Description
id	Unique card identifier
name	Card title
desc	Card description
idList	List the card belongs to
idBoard	Board the card belongs to
due	Due date
dueComplete	Whether the due date is marked complete
labels	Labels attached to the card
idMembers	Assigned member IDs
pos	Card position within the list
closed	Whether the card is archived

Checklists

Field	Description
id	Unique checklist identifier
name	Checklist name
idCard	Parent card ID
checkItems	Array of checklist items with state (complete/incomplete)
pos	Checklist position on the card

Lists

Field	Description
id	Unique list identifier
name	List name
idBoard	Board the list belongs to
closed	Whether the list is archived
pos	List position on the board

Users

Field	Description
id	Unique member identifier
username	Trello username
fullName	Member's full name
email	Email address (if accessible)
avatarUrl	Profile picture URL
memberType	Role type (normal, admin, etc.)

Common field combinations

• Cards + Lists — join on idList to see each card's current stage in your workflow

• Cards + Users — join on idMembers to see workload per team member

• Actions + Cards — join on card ID within data to build a full card history log

• Checklists + Cards — join on idCard to track subtask completion rates per task

Use cases by role

Project managers

• Track card distribution across lists to spot bottlenecks in your workflow

• Use the Actions entity to audit who moved or modified cards and when

• Monitor overdue cards by filtering on due and dueComplete fields

• Combine Cards and Users to see individual workloads and flag team members with too many open tasks

Engineering teams

• Export sprint boards to Google Sheets or BigQuery for velocity tracking over time

• Use Checklists data to measure subtask completion rates per card or per assignee

• Append data from multiple boards across projects using the Append transformation

• Send board activity to an AI destination like ChatGPT to generate sprint summaries automatically

Operations

• Pull Organizations and Users data to audit team membership and access across workspaces

• Use Actions to track onboarding task completion across multiple team boards

• Combine Trello Cards with data from other sources (e.g., CRM or finance tools) using Coupler.io's Join transformation

• Build automated reporting dashboards in Looker Studio using refreshed Trello data

Platform-specific notes

• The Actions entity can return a large volume of records for active boards — use the Start date parameter to limit the export window

• Board IDs can be found in the board's URL: trello.com/b/{BOARD_ID}/{board-name}

• Fields inside the data object in Actions are nested — you may need to flatten them in your destination

• Archived cards (closed: true) and archived lists are included in exports by default — filter them out in your destination if needed

• Email addresses in the Users entity are only returned if your account has permission to view member emails within the organization

Trello Community common issues

Connection issues

OAuth authorization fails or redirects to an error page

Make sure you're signed in to the correct Trello account before clicking Connect. If you manage multiple Trello accounts, Trello may authorize the wrong one. Sign out of all Trello sessions, then reconnect using the account that has access to your target boards.

Connection succeeds but no boards appear in the entity settings

This usually means the authorized account isn't a member of any boards. Check that the Trello account you connected is added as a member to the boards you want to export. Board visibility alone doesn't grant API access — you must be a board member.

Missing data

Cards from certain boards are missing from the export

If you've specified board IDs in the Board IDs parameter, only those boards will be exported. Double-check the board IDs by looking at the board URLs in Trello (trello.com/b/{BOARD_ID}/...). Leave the field empty to export from all accessible boards.

Actions data is incomplete or only shows recent activity

The Actions entity respects the Start date parameter. If you set a recent start date, older actions won't be included. Adjust the start date using the date picker to extend the export window back as far as you need.

Archived cards or lists are missing

Archived cards and lists are included in exports by default. If you're not seeing them, check whether filters are applied in your destination (e.g., a Google Sheets filter or a BigQuery query with a WHERE closed = false clause).

Permission errors

"Unauthorized" or "403" error after a previously working data flow

Trello OAuth tokens can expire or be revoked — for example, if you changed your Trello password or revoked app access in your Trello account settings. Go to your data flow's source settings in Coupler.io and reconnect your Trello account.

User emails are not returned in the Users entity

Trello only returns email addresses for members if your account has organization-level admin permissions. If you're a regular board member, the email field will be empty. Contact your Trello workspace admin for elevated access.

Data discrepancies

Card counts in the export don't match what I see in Trello

Trello's board view may hide archived cards by default, while Coupler.io exports them. Filter your exported data on closed = false to match what you see on screen. Also check that your Board IDs parameter includes all relevant boards.

Checklist item counts look wrong compared to the card view

Checklists are exported as a separate entity from Cards. The checkItems field in Checklists contains an array — if your destination flattens this array, you may see one row per checklist item rather than one row per checklist. This is expected behavior; aggregate by checklist ID to get totals.

Rate limits

Data flow fails with a rate limit error

Trello's API enforces rate limits, especially for large workspaces with many boards and actions. If you hit a rate limit, reduce the scope of your export by specifying only the board IDs you need, or set a more recent start date to limit the Actions volume. Re-run the data flow once the limit resets.

Trello Community FAQ

Can I connect multiple Trello accounts to Coupler.io?

Yes. You can authorize multiple Trello accounts and use them in separate data flows. When adding a new source, choose Add another account during the OAuth step to connect a different Trello account. This is useful if you manage boards across separate personal and organizational Trello accounts.

How do I find my Trello board ID?

Open the board in Trello and look at the URL: trello.com/b/{BOARD_ID}/{board-name}. The short alphanumeric string between /b/ and the board name slug is your board ID. You can enter multiple board IDs in Coupler.io — one per line.

Can I export data from private boards?

Yes, as long as the Trello account you authorized in Coupler.io is a member of that private board. Board visibility (public vs. private) doesn't affect what Coupler.io can access — membership does.

What's the difference between Cards and Actions?

Cards give you the current state of each task — its title, list, due date, assignees, and labels. Actions give you the full history of changes — every move, edit, comment, and attachment across your boards. Use Cards for snapshot reporting and Actions for audit trails or trend analysis.

Can I combine Trello data with data from other tools?

Yes. Coupler.io supports Join, Append, and Aggregate transformations. You can join Trello Cards with time-tracking data (e.g., from Toggl or Harvest), append boards from multiple projects, or merge Trello user data with your CRM. Just add multiple sources to the same data flow.

Do archived cards and lists get included in the export?

Yes, they are included by default. The closed field is set to true for archived items. Filter on closed = false in your destination or using Coupler.io's data transformation settings if you only want active cards and lists.

Can I use Trello data with AI tools?

Yes. Coupler.io supports AI destinations including ChatGPT, Claude, Gemini, Cursor, Perplexity, and OpenClaw. You can send your Cards or Actions data directly to these tools to generate sprint summaries, flag blockers, or analyze team workload — all without manual exports.

Why does my data flow run slowly when exporting Actions?

The Actions entity can contain a very large number of records on active boards. Use the Start date parameter to limit the export to a recent window, and specify only the board IDs you need. See the best practices guide for more tips on keeping runs fast.

For more tips on optimizing your Trello data flows, see Best Practices. For help with errors, see Common Issues.