# Calendly

Calendly is a scheduling automation platform that lets individuals and teams manage availability, book meetings, and track scheduled events. Connecting Calendly to Coupler.io lets you export your scheduling data — events, invitees, availability, and more — to any destination automatically, without writing a single line of code.

**Why connect Calendly to Coupler.io?**

* Pull scheduled events, routing forms, and availability data into Google Sheets, Excel, BigQuery, or Looker Studio for reporting
* Send Calendly data to AI tools like ChatGPT, Claude, or Gemini to analyze booking trends or summarize activity
* Combine data from multiple Calendly users or event types using Append or Join transformations
* Keep your reports fresh on a recurring schedule — daily, hourly, or on a custom interval

## Prerequisites

* A Calendly account (Teams or higher plan recommended for organization-level entities)
* Admin or member access to the Calendly organization you want to pull data from
* A Coupler.io account (free plan available)

## Quick start

{% hint style="success" %}
If you want a full picture of scheduling activity, start with **Report: Events with invitees** — it combines event details and attendee information in a single export.
{% endhint %}

## How to connect

{% stepper %}
{% step %}
**Create a new data flow in Coupler.io.** From your Coupler.io dashboard, click **Add data flow**. Search for Calendly and select it as your source.
{% endstep %}

{% step %}
**Authorize your Calendly account.** Click **Connect** and sign in to Calendly via OAuth. Make sure you're logged in to the correct Calendly account (personal or shared organization) before authorizing — Coupler.io will connect to whichever account is active in your browser.
{% endstep %}

{% step %}
**Select a data entity.** Choose the entity you want to export — for example, **Report: Events with invitees**, **Scheduled events for organization**, or **Routing forms**. See the table below for a full list.
{% endstep %}

{% step %}
**Choose a destination.** Select where you want your data to land: Google Sheets, Excel, BigQuery, Looker Studio, or an AI destination like ChatGPT, Claude, or Gemini.
{% endstep %}

{% step %}
**Run the data flow.** Click **Run** to execute a manual run. Once it completes successfully, your data will appear in the destination you selected.
{% endstep %}
{% endstepper %}

## Available entities

| Entity                            | What it contains                            |
| --------------------------------- | ------------------------------------------- |
| Scheduled events for organization | All booked events across your org           |
| Scheduled events for user         | Booked events for a specific user           |
| Event types for organization      | All event type configurations in your org   |
| Event types for user              | Event types belonging to a specific user    |
| List of users for organization    | All members in your Calendly organization   |
| Available time for user           | Availability windows for a specific user    |
| Busy time for user                | Blocked/busy time slots for a specific user |
| Routing forms                     | All routing forms in your organization      |
| Report: Events                    | Flat report of all events                   |
| Report: Events without teams      | Events excluding team-based ones            |
| Report: Events with invitees      | Events joined with invitee details          |
| Report: Questions and answers     | Invitee responses to booking questions      |
| Report: User availability         | Availability summary across users           |