Calendly

Calendly is a scheduling automation platform that lets individuals and teams manage availability, book meetings, and track scheduled events. Connecting Calendly to Coupler.io lets you export your scheduling data — events, invitees, availability, and more — to any destination automatically, without writing a single line of code.

Why connect Calendly to Coupler.io?

• Pull scheduled events, routing forms, and availability data into Google Sheets, Excel, BigQuery, or Looker Studio for reporting

• Send Calendly data to AI tools like ChatGPT, Claude, or Gemini to analyze booking trends or summarize activity

• Combine data from multiple Calendly users or event types using Append or Join transformations

• Keep your reports fresh on a recurring schedule — daily, hourly, or on a custom interval

Prerequisites

• A Calendly account (Teams or higher plan recommended for organization-level entities)

• Admin or member access to the Calendly organization you want to pull data from

• A Coupler.io account (free plan available)

Quick start

If you want a full picture of scheduling activity, start with Report: Events with invitees — it combines event details and attendee information in a single export.

How to connect

1

Create a new data flow in Coupler.io. From your Coupler.io dashboard, click Add data flow. Search for Calendly and select it as your source.

2

Authorize your Calendly account. Click Connect and sign in to Calendly via OAuth. Make sure you're logged in to the correct Calendly account (personal or shared organization) before authorizing — Coupler.io will connect to whichever account is active in your browser.

3

Select a data entity. Choose the entity you want to export — for example, Report: Events with invitees, Scheduled events for organization, or Routing forms. See the table below for a full list.

4

Choose a destination. Select where you want your data to land: Google Sheets, Excel, BigQuery, Looker Studio, or an AI destination like ChatGPT, Claude, or Gemini.

5

Run the data flow. Click Run to execute a manual run. Once it completes successfully, your data will appear in the destination you selected.

Available entities

Entity	What it contains
Scheduled events for organization	All booked events across your org
Scheduled events for user	Booked events for a specific user
Event types for organization	All event type configurations in your org
Event types for user	Event types belonging to a specific user
List of users for organization	All members in your Calendly organization
Available time for user	Availability windows for a specific user
Busy time for user	Blocked/busy time slots for a specific user
Routing forms	All routing forms in your organization
Report: Events	Flat report of all events
Report: Events without teams	Events excluding team-based ones
Report: Events with invitees	Events joined with invitee details
Report: Questions and answers	Invitee responses to booking questions
Report: User availability	Availability summary across users