Data Overview

Calendly exposes scheduling data across three broad categories: event and booking data, availability data, and organization management data. Reports are pre-joined views that combine multiple entities for easier analysis.

Entities and reports

Entity	Level	Date range filter
Scheduled events for organization	Org	No
Scheduled events for user	User	No
Event types for organization	Org	No
Event types for user	User	No
List of users for organization	Org	No
Available time for user	User	Yes
Busy time for user	User	Yes
Routing forms	Org	No
Report: Events	Org	Yes
Report: Events without teams	Org	Yes
Report: Events with invitees	Org	Yes
Report: Questions and answers	Org	Yes
Report: User availability	User	Yes

Scheduled events

Key fields

Field	Description
uri	Unique identifier for the event
name	Event type name
status	Active, canceled, etc.
start_time	Scheduled start (UTC)
end_time	Scheduled end (UTC)
event_type	Link to the event type record
location	Meeting location or video link
created_at	When the event was booked
updated_at	Last modification timestamp
cancellation_reason	Reason if canceled

Event types

Key fields

Field	Description
uri	Unique identifier for the event type
name	Display name of the event type
duration	Meeting length in minutes
kind	Solo, group, round robin, etc.
slug	URL slug used in booking links
active	Whether the event type is enabled
scheduling_url	Public booking URL

Invitees (via Reports)

Key fields available in Report: Events with invitees

Field	Description
invitee_name	Invitee's full name
invitee_email	Invitee's email address
invitee_timezone	Timezone selected at booking
invitee_created_at	When the invitee booked
utm_source / utm_medium / utm_campaign	UTM tracking parameters passed at booking
questions_and_answers	Responses to custom booking form fields

Availability and busy times

Key fields

Field	Description
user	User the availability belongs to
start_time	Start of available or busy window
end_time	End of available or busy window
type	Availability schedule name or busy type

Organization membership

Key fields

Field	Description
user_name	Member's display name
user_email	Member's email address
role	Admin, owner, or user
organization	Organization URI

Common metric combinations

• Bookings over time: Use Report: Events filtered by date range, then group by start_time (day/week) in your destination

• Cancellation rate: Pull Report: Events, filter by status = canceled, and compare against total events

• UTM-to-booking attribution: Use Report: Events with invitees and match utm_campaign or utm_source to your ad data using a Join transformation

• Team workload: Use Scheduled events for organization combined with List of users for organization and Join on user URI to see bookings per team member

Use cases by role

Sales teams

• Export Report: Events with invitees to Google Sheets or BigQuery to track demo and discovery call volume by rep

• Match UTM parameters from Calendly bookings against ad campaign data to measure which channels drive qualified meetings

• Use the Questions and answers report to analyze pre-meeting form responses and qualify leads automatically

Operations

Marketing

Platform-specific notes

• All timestamps are returned in UTC. If you're seeing unexpected times, convert to your local timezone in your destination tool.

• Organization-level entities (e.g., Scheduled events for organization, Event types for organization) require that your connected Calendly account belongs to a paid Calendly organization.

• UTM parameters are only captured if your Calendly booking links are embedded or shared with UTM parameters appended — they are not retroactively populated.

• The Contacts entity is not available through the Calendly API and cannot be exported via Coupler.io.

• User-level entities require selecting a specific user from your organization during data flow setup.