# Data Overview

Cal.com gives you access to six entities through Coupler.io, covering everything from your personal profile and availability setup to individual bookings and conferencing integrations.

## Available entities

| Entity        | What it contains                                                     |
| ------------- | -------------------------------------------------------------------- |
| Bookings      | Scheduled meetings with attendee info, timing, and booking responses |
| Event types   | Meeting templates — duration, slug, location type, and visibility    |
| Schedules     | Weekly availability windows and time slot configurations             |
| Calendars     | Connected calendar accounts and their integration status             |
| My profiles   | User profile: name, username, email, timezone, and avatar            |
| Conferencings | Conferencing tools linked to the account (Zoom, Meet, etc.)          |

## Bookings

#### Fields

| Field           | Description                                        |
| --------------- | -------------------------------------------------- |
| `id`            | Unique booking identifier                          |
| `uid`           | Public-facing unique ID for the booking            |
| `title`         | Meeting title                                      |
| `start_time`    | Scheduled start date and time                      |
| `end_time`      | Scheduled end date and time                        |
| `status`        | Booking status: `accepted`, `cancelled`, `pending` |
| `attendees`     | Names and emails of attendees                      |
| `event_type_id` | ID of the event type used for this booking         |
| `location`      | Meeting location or conferencing link              |
| `description`   | Notes or custom questions answered at booking      |
| `created_at`    | When the booking was created                       |

## Event types

#### Fields

| Field                  | Description                                                    |
| ---------------------- | -------------------------------------------------------------- |
| `id`                   | Unique event type identifier                                   |
| `title`                | Display name of the event type                                 |
| `slug`                 | URL-friendly identifier used in booking links                  |
| `length`               | Duration in minutes                                            |
| `hidden`               | Whether the event type is publicly visible                     |
| `locations`            | Allowed meeting locations (Zoom, Google Meet, in-person, etc.) |
| `description`          | Event type description shown to bookers                        |
| `require_confirmation` | Whether bookings require manual approval                       |

## Schedules

#### Fields

| Field          | Description                                 |
| -------------- | ------------------------------------------- |
| `id`           | Schedule identifier                         |
| `name`         | Schedule name                               |
| `timezone`     | Timezone the schedule is set in             |
| `availability` | Day-by-day time slot configuration          |
| `is_default`   | Whether this is the user's default schedule |

## Calendars

#### Fields

| Field         | Description                                             |
| ------------- | ------------------------------------------------------- |
| `integration` | Calendar type (e.g., `google_calendar`, `office365`)    |
| `name`        | Calendar display name                                   |
| `external_id` | External calendar account identifier                    |
| `is_selected` | Whether this calendar is used for availability checking |

## My profiles

#### Fields

| Field      | Description                |
| ---------- | -------------------------- |
| `id`       | User ID                    |
| `name`     | Full name                  |
| `username` | Cal.com username           |
| `email`    | Account email              |
| `timezone` | User's configured timezone |
| `avatar`   | Profile image URL          |

## Conferencings

#### Fields

| Field      | Description                                          |
| ---------- | ---------------------------------------------------- |
| `type`     | Integration type (e.g., `zoom_video`, `google_meet`) |
| `app_data` | App-specific connection details                      |

## Common field combinations

* **Booking volume analysis** — use `start_time`, `status`, and `event_type_id` to see how many bookings each event type generates over time
* **Cancellation tracking** — filter `status = cancelled` and group by `event_type_id` or date to identify drop-off patterns
* **Availability auditing** — combine Schedules and Calendars to verify that availability is set correctly across time zones and integrations
* **Attendee reporting** — flatten `attendees` from Bookings to build a contact list of everyone who has booked with you

## Use cases by role

{% tabs %}
{% tab title="Sales teams" %}

* Pull Bookings data into Google Sheets or a CRM pipeline to track how many discovery calls are scheduled and completed each week
* Use the `status` field to monitor no-shows and follow up automatically
* Join Bookings with Event types to see which meeting format (demo, intro call, check-in) drives the most conversions
  {% endtab %}

{% tab title="Operations" %}

* Audit Schedules and Calendars to make sure team members have consistent availability windows and no misconfigured integrations
* Send data to BigQuery or Looker Studio for team-wide booking dashboards
* Use Append transformation to combine bookings from multiple Cal.com accounts into one unified report
  {% endtab %}

{% tab title="Consultants & freelancers" %}

* Track meeting volume and duration over time using Bookings + Event types in Google Sheets
* Export attendee data for invoicing or follow-up
* Send booking summaries to ChatGPT or Claude for AI-generated meeting prep notes or weekly recaps
  {% endtab %}
  {% endtabs %}

## Platform-specific notes

* The Cal.com API returns attendees as a nested array — Coupler.io will flatten this into individual rows or columns depending on your destination
* `status` values in Bookings are: `accepted`, `cancelled`, `pending`, and `awaiting_host` — filter accordingly in your destination
* Conferencings data reflects linked integrations at the account level, not per-booking conferencing links (those appear in Bookings under `location`)
* If you use Cal.com Teams, the API key must belong to the team member whose data you want — there is no org-wide API key for pulling all team members' bookings at once