Data Overview

Captain Data exposes five entities through Coupler.io, covering everything from your workspace setup down to the raw results produced by individual automation runs. This gives you full visibility into how your workflows are performing and what data they're generating.

Entities

Entity	What it contains
Workspaces	Workspace name, ID, configuration, and membership details
Workflows	Workflow definitions, steps, integrations, and automation logic
Jobs	Job executions tied to workflows — status, timestamps, progress
Successful Jobs	Subset of jobs that completed without errors
Job Results	Actual output records produced by a completed job

Available fields

Workspaces

Field	Description
Workspace ID	Unique identifier for the workspace
Name	Display name of the workspace
Created at	Timestamp when the workspace was created
Members	Users associated with the workspace

Workflows

Field	Description
Workflow ID	Unique identifier for the workflow
Name	Human-readable workflow name
Status	Whether the workflow is active, paused, or archived
Steps	Sequence of actions configured in the workflow
Created at	When the workflow was created
Updated at	Last modification timestamp

Jobs

Field	Description
Job ID	Unique identifier for the job execution
Workflow ID	Which workflow triggered this job
Status	Current state: running, completed, failed, etc.
Started at	Timestamp when the job began
Finished at	Timestamp when the job ended
Records processed	Number of records handled by this job
Error message	Details if the job failed

Successful Jobs

Field	Description
Job ID	Unique identifier for the successful job
Workflow ID	Workflow that produced this job
Finished at	When the job completed successfully
Records processed	Output volume for this run

Job Results

Field	Description
Result ID	Unique identifier for the result record
Job ID	Job that generated this result
Data fields	The actual extracted or enriched data (varies by workflow)
Created at	When the result record was written

Common field combinations

• Jobs + Job Results (Join on Job ID) — link execution metadata to actual output data

• Workflows + Jobs (Join on Workflow ID) — see how each workflow performs across multiple runs

• Successful Jobs across multiple workspaces (Append) — consolidate results from different teams or clients into one report

Use cases by role

Growth & Sales

• Track how many leads or profiles were extracted per workflow run

• Monitor which LinkedIn or Google scraping workflows are producing the most results

• Send Job Results directly to ChatGPT or Claude to auto-generate outreach summaries

Operations

Agencies & Consultants

Platform-specific notes

• Job Results fields vary depending on what each workflow is configured to extract — there is no fixed schema across all workflows

• The Successful Jobs entity is a filtered view and does not include jobs that are still running or have failed

• Workspaces are the top-level scope — all workflows and jobs belong to a specific workspace

• Captain Data rate limits may apply when pulling large volumes of job results; see Common Issues for details